In the United Kingdom, legislation requires that all deposits used with regard to assured short hold tenancies in England and Wales have to be secured using a tenancy deposit protection program. Normally, the deposit is going to be returned to the tenant by the end of the tenancy, except in these instances when property damage took place or other good reasons exist to hold back the deposit. Should there be any contest in regards to this, then strong evidence of the condition of the property and the accessories might be requested from the landlord.

One way to present this evidence is by a comprehensive inventory plus plan of condition using accompanying photos. Though not always is documenting the state of the premises uncomplicated, it usually takes quite a long time. When a property manager wants help with this process,they can use the help of an inventory clerk. A lot of property owners, on the other hand, do this by themselves once they have learned to do it right.

A few points should be taken into account:

The first step must be to check out the property for a easy, broad inspection of its condition.
Each of the features of the rental property should be recorded and photographed, such as wall space, sinks, the state of furnishings and so on.
Check each room and keep track of everything in a reasonable and good way. While you inspect the property, you may make a note of the state for each room, the floors and all features as you locate them.
Document the location of the meters, outlets and stop taps if not already known.
Log any specific damage such as a blemish on a carpet or damage on a piece of furniture in depth just like "big red wine stain 20 cm. in diameter approximately 1m from the kitchen".

Always be attentive. The more you write down, the more valuable this can be. You must describe the age, coloring, structure, dimensions as well as any markings or deterioration. If you were unfortunate enough to get a dishonest tenant that took the furnishings and replaced it with cheaper things, you'd find it difficult to verify without a in depth description.

While doing the inventory, you should make pictures in addition so you will be able to document everything in better detail. The better and more complete the inventory of the premises, the more it's going to help you, the landlord and also your tenant.

Do not forget to log the readings for gas and utility meters just before the tenancy begins, this is often valuable as well. You should do the same after the tenancy concluded and after that have the tenant sign the document.

Your tenant must be provided opportunity to confirm the condition too, you may walk them through the residence and then let them sign the part on the tenancy agreement. In addition have your renters sign duplicates of all the pictures. For more informatio Please visit


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    February 2013